School Retention Periods
| Name of Data | Stored | Retention Period | Disposal |
|---|---|---|---|
| Tutor Application Documents | Locked Cupboard | 6 Years Minimum after Leaving | Double Cross Shredder |
| Declined Tutor Application Documents | Locked Filing Cabinet | 1 Year Max | Double Cross Shredder |
| Tutor Service Agreement | Locked Cupboard | 6 Years Minimum after Leaving | Double Cross Shredder |
| Tutor Renewal Certificates; Insurance, Membership, ICO & First Aid | On Computer | 6 Years Minimum after Leaving | Electronically Deleted |
| Tutor CPD Update Documents – Latest Version | Locked Cupboard | 6 Years after leaving | Double Cross Shredder |
| Supervisor Approval & Renewal Documents | Locked Cupboard | Up until End of Contract/Removal from Approved List | Double Cross Shredder |
| Successful Student Applications, Undisclosed M&LS & L-F Disclosure Forms | Locked Filing Cabinet | End of Academic Year | Double Cross Shredder |
| Declined Student Application Documents | Locked Filing Cabinet | Up until End of Academic Year Appeal Period | Double Cross Shredder |
| Student Registration Documents & Learning Contracts | Locked Filing Cabinet | 6 Years | Double Cross Shredder |
| Student Next of Kin Emergency Contact Details | Locked Filing Cabinet | Up until End of Cohort | Double Cross Shredder |
| Declared M&LS / L-F Disclosure Forms & Response Letters, Support Plans | Locked Filing Cabinet | 7 Years | Double Cross Shredder |
| Cohort-Email Address Book | On Computer | 6 Months after End of Cohort | Double Cross Shredder |
| Student E-mails Correspondence | On Computer | 3 Years Maximum after End of Cohort/ Extension Period | Electronically Deleted |
| Student Written Records and other Paper Documents | Locked Filing Cabinet | 1 Year after Cohort Completion/Appeal Period | Double Cross Shredder |
| Student Assignments | On Computer | Up until End of Cohort/Extension/ Appeal Period | Electronically Deleted |
| Student Assessment Results | On Computer | 1 Year After Cohort Completion | Electronically Deleted |
| Student Registers and Results Records | On Computer | Kept Indefinitely to Provide Replacement Certificates | N/A |
| Course Meeting Documents | On Computer/Locked Cupboard | 6 Years | Electronically Deleted/ Double Cross Shredder |
| Complaint Emails, Letters, Documents and Responses | Locked Filing Cabinet | 3 Years after Last Correspondence | Double Cross Shredder |
| Subject Access Request | Locked Filing Cabinet | 7 Years | Double Cross Shredder |